Duties

• Assist in organizing workshops and meetings
• Assist the program team in their daily tasks
Reception and front office assistance
• Ensure office orderliness and professional appearance (front desk);
• Assist in screening of staff and visitors and keeping records of temperatures using the m2m COVID-19 protocols
• Receive all visitors and telephone calls and direct them as necessary;
• Manage the message facility, retrieval and recording of the messages
• Take messages as needed and promptly e-mail to recipient with callers name, contact information and purpose of call
General office administration
• Take minutes at administrative team meetings and ensure that proper record keeping is taking place and maintained
• Maintain the general filing system and file all correspondence
• Assist in the planning and preparation of meetings, conferences and conference telephone calls
• Prepare boardroom and data projector for presentations
• Printing and copying
• Maintain office records and maintain basic administrative tracker logs
• Check any maintenance, repair or item/equipment replacement needed for the Finance and Administration Officer and to arrange for repair or replacement
• Maintain an up-to-date contact list for the project
• Track utilisation of office consumables and stationery and order consumables when needed with close liaison of the Technical Specialist and Finance and Administration Officer
• Other tasks as agreed with the Technical Specialist and Finance and Administration Officer.
• Receive and check that deliveries from suppliers are complete, match documentation, and are not damaged
• Make deliveries of project materials, files, office supplies and equipment
• Assist in asset management by updating asset registers, tracking transfer of assets, labelling new assets, and asset disposal
• Assist in stock management by updating stock registers with purchases, deliveries, organising and securing stocks, documenting stock usage, performing monthly stock counts
• Assist in branding/marking of required items

Qualification 

• Minimum HND or Bachelor’s degree in Administration, Finance or its equivalents
• 2 years' relevant experience preferably in administration role
• Sound understanding of general procurement processes
• Demonstrated experience providing administrative support to a multi-disciplinary team spread across different geographic locations
Competencies required
• Sound computer skills (Word processing, spreadsheet and database)
• Conversant in English (oral and written) and at least one (1) other African language
• Good record keeping skills
• Ability to work under pressure and multitask
• Good planning and organizational skills
• Attention to detail
• Pro-active working style

Apply through this link: Click here to apply