Duties

• Support the completion of month-end close process in close coordination with Finance Manager, including preparation of bank accounts and balance sheet reconciliations, journal entries, and variance analyses.
• Ensure each payment has the relevant supporting document/s, payment documents are prepared accurately, and processed in timely manner.
• Review expense reports and ensure they are prepared accurately and in line with the applicable policy and procedure and are settled in timely manner.
• Record transactions in QuickBooks accounting system and maintain all financial/accounting records.
• Review and reconcile petty cash in line with the applicable policy and procedure, ensure relevant documents are in place, related payment/report is processed/prepared accurately and in timely manner, and replenishment is done in timely manner.
• Support Finance Manager in tracking/monitoring monthly expenditures against approved budget for all projects and cost centers.
• Maintain good documentation practices of relevant financial transactions including scanning and maintaining a comprehensive and efficient filling system.
• Assist with preparation and coordination of annual or donor audit.
• Responsible for monthly statutory filings – PAYEE, VAT, WHT, SSNIT etc.
• Follow up and maintain records of WHT certificates and distribute to suppliers
• Generate invoices for Services
• Maintain records of all payments and file all Swift advise
• Coordinate with Finance Manager to ensure compliance with VAT Exemptions/ Reimbursements.
• Conduct daily office functions, such us maintaining inventory for laboratory consumables and office supplies.
• Perform other related tasks as required.

Qualifications

• Bachelor’s degree in finance and/or accounting
• A minimum 3 years accounting and office management experience, preferably in the non-profit and/or development sector

Skills

• Knowledge of applicable local and national rules and regulations, and policies governing financial and administrative processes
• Demonstrated experience with MS Excel, word PowerPoint, and accounting software, experience with QuickBooks preferred but not required
• Meticulous attention to detail, as well as outstanding critical thinking and problem-solving skills
• Demonstrated ability to work both independently and as a member of a team, show initiative, solve problems, prioritize and handle multiple tasks simultaneously, meet deadlines, and remain calm under pressure
• Hard working and attention to detail is essential.
• Excellent organizational, communication, and interpersonal skills.
• Self-management (i.e., motivation, dealing with pressure, adaptability) and the ability to project a professional, consistent image of confidence, integrity, honesty, and competence.
• Proven ability to work in a team

Benefits

USP provides you with the benefits you need to protect yourself and your family today and tomorrow. From company-paid time off, comprehensive healthcare options to retirement savings, you can have peace of mind that your personal and financial wellbeing are protected.

COVID-19 Vaccination Policy (will apply to the selected candidate(s) hired:

As a condition of employment with the United States Pharmacopeia Convention’s (USP) duty to provide and maintain a workplace free of known hazards, all employees and contingent staff hired after July 1st, 2021, must be fully present vaccinated unless a reasonable accommodation is approved. Your recruiter will advise accordingly.

Apply though this link: Click here to apply