Duties

• Responsible for the training and coaching of all relevant project staff on SAP procurement
• Communicate effectively the status on procurement via weekly tracker update and responding to any inquiries.
• Be proactive in advising program staff of delivery schedules, any pending decisions to be made about procurement, product specifications
• Receive and process invoices, process payment of suppliers for items delivered. Follow up the payment process with Finance to ensure SCI fulfils its obligations to suppliers.
• Make sure that all procurement is carried out in accordance with appropriate donor policies and procedures, standards, Country Procurement policy & manual and where required, donor rules.
• Prepare weekly, monthly, and quarterly procurement status reports for all purchases.
• Reviewing inventory levels, prices, and vendor contracts to identify areas for improvement in efficiency or cost savings
• Establish a reasonable and appropriate lead-time for ordering and delivery of goods, ensuring this lead-time is followed up and achieved.
• Develop and update procurement plan ensuring realistic lead times and delivery to meet project workplan timelines.
• Processes all major payments that are above the threshold of Project field staff.
• Responsible for the procurement of all assets for the Team Up Project.
• Oversees the importation of goods and services
• Offering administrative coordinators technical advice on procurement activities

LOGISTICS

• Makes flight reservation for all Project staff who intend to travel by air
• Conducts vehicle performance analysis for all Project vehicles
• Collates, reviews and maintains Plan Ghana assets register
• Identifying potential risks in the supply chain and developing plans to mitigate these risks
• Ensuring compliance with regulatory requirements pertaining to procurement of goods and services.
• Making hotel reservation for foreign visitors

GENERAL ADMINISTRATION

• Understands administrative requirements as per the local procurement guide and procedures and provides required services to staff
• Supports with coaching staff on the discharge of administrative functions
• Exhibits a good sense of judgment and responsibility in the performance of duties
• Works with minimum supervision
• Refers all final decision making to a senior manager.

Communications and Working Relationships:

• Keeps and maintain a high contact with contractors, service providers and suppliers for the provision of goods, material, equipments, utilities repairs and maintenance that would ensure the Project receives value for money.
• Maintains a high contact with all project office staff to receive and process requests for administrative services
• Maintains medium contact with staff based on the field to offer support, information, influence and or reasoning with regards to administration related issues.

Qualification Required & Experience

• B.Sc. in Administration or equivalent
• Minimum of 4 years working experience in a similar position
• Experience working with an international NGO would be an advantage

Key skills & Competencies

• Good communication and ICT skills
• Good inter-personal skills
• Good client/customer relations
• Good writing and reporting skills
• Good negotiation skills
• Strong team player
• High level of discretion
• Planning & organizing

Personal Attributes

• Timeliness and proactive in the discharge of duties
• Good planning organizational abilities
• Communicates in a manner that inspires confidence and professionalism
• Good supervisory and listening abilities
• Open to feedback and willingness to adopt to new approaches and processes
• Ability to inter-face with all levels of management
• Analytical and attention to detail
• Good team player
• Safety and security conscious
• Good presentation and attention to details

Apply through this link: Click here to apply