Duties

• Handle and coordinate active calendars
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around the office as needed
• Ordering office supplies and researching new deals and suppliers
• Act as the point of contact for internal and external clients
• Writing and distributing email, correspondence memos, letters, presentations, and forms
• Assisting in the preparation of regularly scheduled reports
• Assisting in the update and maintenance of office policies and procedures
• Maintain polite and professional communication via phone, e-mail, and mail.
• Ensure vehicle logbooks are maintained in all the vehicles and that they are properly filled by the drivers and do a monthly analysis of vehicle usage and fuel consumption for reasonability of usage and fuel consumption
• Work with the drivers to ensure that vehicle maintenance, insurance, and roadworthy certificates are timely done, and that all incidence are timely reported
• Report any incidence of health and security concerns on the office premises eg, access to the building, theft, fire risk, pollution, etc. to the Director for immediate remediation
• Soliciting for Pro-forma invoices or quotations from potential suppliers
• Raising of a purchase order with all supporting documents attached for relevant approvals

Qualification

• Bachelor's degree or diploma in business or equivalent certificate.
• Strong interpersonal, customer service and communication skills.
• Ability to multitask.
• Proficient in Microsoft Office suite (MS Excel, Word, and PowerPoint, in particular).
• Familiarity with basic accounting principles.
• Excellent time management skills and the ability to prioritize work.
• 5+ years of work experience in a similar role, preferably in the construction sector is a plus.
• Females are encouraged to apply.

Apply through this link: Click here to apply